Electronic Outgoing Orders and Requests

  • Creation of an order/request folder with attachment management
  • Integrated access to documents in the material master
  • Automatic attachment of documents
  • Approval process with automatic assignment of approver
  • Automatic dispatch of order/request folder
Digital processing of outgoing orders and order folders from SAP

Digital Processing of Outgoing Orders and Order Folders From SAP

With AFI ProcureDocs, you always have an eye on the status of all outgoing orders and requests. You manage and send the documents electronically and conveniently in your SAP S/4HANA or SAP ERP system.

Digital order and request folders can be compiled quickly and easily by automatic attachment of accompanying documents such as purchasing conditions.

Documents from the material master, e.g. technical drawings, are automatically suggested and added at the click of a mouse. In addition, electronic workflows accelerate the approval process. Complete documentation of the electronic processes also ensures transparency and fast access to information. You save costs for paper, printing and sending.

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By the way: Since 2021 DirectProcureDocs and Solution4ProcureDocs are now called AFI ProcureDocs.


Your Benefits

  • High savings potential through paperless, automated dispatch of order and request folders upon request
  • Clear display of orders and requests in the Monitor
  • Direct integration into your SAP master data such as vendor and material master
  • Digital approval workflow for the secure and fast approval process
  • Many presetting options such as e-mail texts per buyer, automatic attachments or recipients
  • Maximum flexibility, clarity and user-friendliness

E-Procurement: Efficient and Secure

With AFI ProcureDocs, you digitize your procurement process and benefit from a completely electronic transmission of orders, order folders and requests to suppliers. This saves a lot of time and money.


Everything at a Glance

In the AFI ProcureDocs Monitor, you can clearly see the processing status of all outgoing orders and requests from SAP S/4HANA or SAP ERP that are sent electronically. Due to detailed filter options, transactions can be found quickly, e.g. order per vendor, purchasing area, status, dispatch type and time or cumulative order amounts. Users can customize the Monitor display so that their daily work is optimally supported.

Better Performance

In the Center, outgoing orders, order folders and requests can be created quickly, easily and conveniently both with manually and automatically completed attachments. Further dispatch options as well as current or new approval scenarios can also be processed in the Center.

Workflow and Order Folders From SAP

A workflow component can optionally be connected to the solution in order to integrate order approval into the process flow. The number of approval levels as well as the respective approvers can be easily defined. This also accelerates the ordering transaction. Furthermore, each process step remains traceable – from request to approval.

Language Packages

AFI's standard software solutions are delivered in German and English. Further languages are optionally available.

Our customers currently have more than 20 national languages in use, e.g. Bulgarian, Chinese, Finnish, French, Hungarian, Italian, Polish, Russian, Spanish or Turkish.

Language packages are individually extendible and will be automatically included in future software releases. This ensures that new functions and features can be understood and used by co-workers at locations abroad.      

Further Information


All information in one document: Download our product brochure here.

Download Brochure 


Take a look at our blog: this is where our experts share more interesting facts about SAP topics and our solutions.

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Live Presentation

Learn more about AFI ProcureDocs for digital processing of outgoing orders and order folders from SAP in a live demo – over the web or at your site.

Our experts will be happy to answer the questions of your specialist departments and will focus on the requirements of your company.

Fix an Appointment

Fachexperte Ausgangsbestellungen, Bestellmappen und Digitalisierungsservice

Do you have any questions?

I can help you.

You wish an individual analysis or you would like to learn more about our solution? Do not hesitate to contact me!

Your Expert
Fabian Rückels

+49 711 26892 - 0

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