Digital Travel Expense Accounting in SAP

  • Digitization via mobile app & web as quick as a wink
  • Simple integration of expense rates and special expenses in a central SAP table
  • Secure and automatic calculation of lump-sums  
  • Fast processing due to digital document checking and approval
  • Immediate transparency of all submitted documents in the central SAP FI

Travelling Expenses: Fast, Paperless and Transparent

Travel costs and expenses can now be recorded digitally via a mobile app and/or web applicationand invoiced directly from SAP: with AFI Xpense the days of Excel charts, forms and media disruptions are over.

The software makes your business trip so much easier because you can conveniently and digitally record taxi bills, train tickets, hotel and restaurant receipts or expenses of any kind via the camera in the AFI Xpense app. Correct processing is initiated at the same time.

Expense rates and special expenses can easily be integrated – the accounting effort is reduced to a minimum. Queries and approvals are quickly dealt with digitally. Traceability is ensured by accurate documentation.

Modern and safe working on the go: you keep control of your expense management and benefit from transparency, high data quality and the central consolidation of accounting data. The logical consequence: an increase in employee satisfaction.

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Your Benefits

  • Paperless submission of travelling expenses by mobile app and/or web application
  • 100 percent transparency of all captured documents
  • Factual document review and approval from the central Xpense Monitor in SAP
  • Secure archiving in SAP of all original images and the travel log directly at the SAP posting document
  • Vendor verification and posting
  • Filing of expense rates (countries) and special expenses in central SAP table by the customer or as a full service provided by AFI Solutions
  • Simple travel profile maintenance to minimize manual entries
  • Pure flexibility: workflow design and approval rules are individually adjustable

Digital, integrated and transparent Expense Management

Reduce the amount of time you spend on expense accounting. AFI Xpense ensures smooth and consistently digital accounting of travel costs and any other expenses connected to business trips in compliance with the rules.


Transparency & Control

The solution provides you with immediate transparency of all submitted travel costs and any other expenses related to business trips: all submitted documents are clearly visible in the Monitor and the processing status is transparent at all times. And best of all: everything is seamlessly integrated into SAP.

Efficient Processing of Transactions via App

Outgoing orders, order folders or requests are created in the Center. Further dispatch options as well as current or new approval scenarios can also be processed in the Center.

Convenient SAP Web Interface

Flexibility makes all the difference. Therefore, the entry of documents and data is of course also possible via a web interface on your PC directly in SAP. This means that, with due authorization, employees who are substitutes can also digitize the documents and start processing.

Efficient Accounting

The elaborate workflow controls the accounting process for travel costs and any other expenses related to business trips securely and compliant to rules through verification and approval. Every eventuality can be optimally mapped to your processes and controlled digitally.  

Expert AFI Xpense

Do you have any questions?

I can help you.

You wish an individual analysis or you would like to learn more about our solution? Do not hesitate to contact me!

Your Expert
Andreas Rapp

+49 711 26892 - 0

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