Digital Goods Receipt

  • Accelerated goods receipt processes
  • Transparent order processing
  • Elimination of paper filing
  • Seamless integration into existing workflow
  • Direct access to the original document in SAP
  • Elimination of paper filing
Eingehende Lieferscheine in SAP digitalisieren
Incoming Delivery Notes

Digitizing incoming delivery notes or shipping notifications in SAP

A multitude of manual steps leads to goods receipt backlogs. With a digital solution for your delivery notes or shipping notifications in SAP, you accelerate processing times and ensure better capacity planning.

Three paths, one result:
simplified goods receipt processes

With AFI Delivery we provide you with three ways to optimize the processes around your goods receipt. You choose between...

  • a classic barcode scenario for your delivery notes: this solution is ideal if your goal is to reduce the manual effort involved in archiving. The incoming delivery notes are automatically linked to the order transaction by barcode and archived in SAP on a transaction-related basis. When required, the delivery notes are available in a flash.
     
  • digital capture and processing of your shipping notifications: this is optimal for supply chains that need an exact delivery date for better planning. You will get a streamlined, digital solution that allows you to automatically post shipping notifications and link them to the purchasing document in SAP.
     
  • continuous digital processing of your delivery notes: this path relies on maximum digital process support meaning that incoming delivery notes are automatically recognized, checked against the SAP master data and posted. Manual effort is reduced to a minimum.
     

Archiving and linking with the SAP document is performed automatically in all three options - as is the logging of the entire process.

Depending on your requirements, you decide what is the best fit for your current requirements. Our brochure will provide you with deeper insights into the three solution paths.

Download Brochure  

By the way: Since 2021 DirectDeliveryControl and Solution4Delivery are now called AFI Delivery.

 

Your Benefits

Barcode scenario

  • Seamless SAP link: the original digital delivery note is just one click away from the material document by means of a barcode
  • Speedy retrieval: fast document access for all parties involved
  • Electronic archiving replaces paper filing
  • Simple implementation = fast project implementation


Digital shipping notifications

  • Fast capture: digital recognition of incoming shipping notifications with OCR
  • Full transparency of incoming goods / date of delivery
  • Optimal planning of goods receipt ensures smooth operating processes
  • Electronic archiving replaces paper filing

Continuously digital delivery notes

  • Fast capture: digital recognition of incoming delivery notes with OCR
  • Secure link: delivery notes are automatically checked against SAP master data and posted
  • Continuously digital: manual effort is reduced to a minimum
  • Automatic posting of goods receipt: automatic recognition and posting of incoming delivery notes

Digital Delivery Notes with Barcode Scenario

Digital processing of incoming delivery notes in four steps

AFI Delivery - bereitgestellte Barcodes werden auf eingehende Lieferscheine geklebt

Step 1: Goods Receipt

At goods receipt, employees stick provided barcodes on incoming delivery notes. If the goods receipt is then posted or the material document saved, a pop-up window will automatically open with a request to enter the barcode number.

Durch Barcode scannen Tippfehler durch manuelle Eingabe verringern

Step 2: Scan Barcode

The barcode is now conveniently transferred from the delivery note to the SAP pop-up window by hand scanner. Typing errors due to manual entry are thus virtually eliminated!

AFI Delivery - Archivierung

Step 3: Archiving

All delivery notes processed this way are collected over the working day or week. The collected batch of incoming delivery notes is then scanned with the AFI Delivery Scan Client, digitized and processed via interface with SAP. Afterwards it is securely stored in the company archive.

AFI Delivery - Barcode in SAP verknüpfen

Step 4: SAP Link

If the external and internal barcode numbers match, the delivery note is linked to the SAP object "goods posting".

Always on the radar: digital shipping notifications

Information on demand: automatically transfer your shipping notifications to SAP and benefit from optimal planning of your capacities at goods receipt.

Lieferavisen erfassen und validieren

The solution automatically captures all data and transfers it digitally to SAP - regardless of the document format. Recognition through intelligent optical character recognition technology (OCR) independently matches the data and automatically links the shipping notifications to the SAP purchasing document.

The AFI Delivery Monitor provides a powerful search, self-explanatory icons and a 360-degree overview. This is where all the important information from the shipping notification is available transparently and directly in SAP. As soon as the shipping notification arrives, you are in the know and nothing stands in the way of your optimal planning.

Processing takes place in the AFI Delivery Center. The shipping notifications already refer to the purchasing document. This means that you can immediately see which purchase order is involved, which quantities are coming in, the announced delivery date, and the material.

Smart assistants actively indicate variances so that no inconsistencies are overlooked. Once the document has been processed, it is posted with a single click. Shipping notifications without variances can also be posted automatically - without any manual effort.

The standard version of AFI Solutions software solutions is available in German and English. Other languages are optionally available. Currently, our customers use over 20 national languages, such as Bulgarian, Chinese, Finnish, French, Italian, Japanese, Polish, Russian, Spanish, Turkish or Hungarian.

The language packs can be individually extended and are automatically considered in future software releases. New functions and features are therefore understandable and usable for all locations and your staff abroad.

Continuously digital delivery notes

Leave behind unnecessary manual processing of your incoming delivery notes and benefit from information that is available to you digitally at any time.

The solution captures all incoming delivery notes using intelligent optical character recognition technology (OCR). The solution checks the data against SAP master data and automatically links it to the purchasing document. This reduces the manual effort to a minimum.

The 360 degree overview in the AFI Delivery Monitor provides all important information on delivery notes at a glance. A powerful search as well as self-explanatory icons ensure smooth workflows.

The AFI Delivery Center is the heart of the solution. This is where delivery notes can be processed and posted directly in SAP. All information is already available digitally in the AFI Center, and the original document can be conveniently accessed with a single click.

Due to the information provided by smart assistants, you have an immediate overview of any inconsistencies. Delivery notes are posted with just one click or, if desired, automatically without manual intervention.

The standard version of AFI Solutions software solutions is available in German and English. Other languages are optionally available. Currently, our customers use over 20 national languages, such as Bulgarian, Chinese, Finnish, French, Italian, Japanese, Polish, Russian, Spanish, Turkish or Hungarian.

The language packs can be individually extended and are automatically considered in future software releases. New functions and features are therefore understandable and usable for all locations and your staff abroad.

Further Information

Brochure

All information in one document. Download our product brochure here.

Download Brochure

Blog

Take a look at our blog: this is where our experts share more interesting facts about SAP topics and our solutions. 

To our Blog

Live-Demo

Live Presentation

Learn more about digitization of incoming delivery notes in a live presentation – via the web or on site.

Our experts will be happy to answer the questions of your specialist departments and will focus on the requirements of your company. 

Fix an Appointment

Experte Eingangsrechnunge

Do you have any questions?

I can help you.

You wish an individual analysis or you would like to learn more about our solution? Do not hesitate to contact me!

Your Expert
Andreas Rapp

+49 711 26892 - 0

Contact us     Request Call

Don't miss a newsletter anymore!

Register now and benefit regularly from useful practical tips, information on new products and existing solutions, interesting field reports and early bird discounts on our events. We will keep you up to date and all this without obligation!

x

Oops, unfortunately your browser is outdated!

Our brand-new website was developed for the latest technologies and is therefore not fully available for outdated browsers (e.g. Internet Explorer).

To ensure that our pages are displayed correctly, work properly and are really fun to use, we recommend that you install one of the following browsers:

  • Google Chrome
  • Microsoft Edge
  • Mozilla Firefox

Your AFI Solutions

x