Digitization of the Purchase Requisition Process
With the digitization and automation of the procurement processes in SAP ERP, many tasks become much easier.
The SAP add-on DirectPurchaseControl creates transparency and efficiency in the procurement of C-items, spare parts, services and investment materials. Direct access to SAP master data via mobile applications allows for high data quality with ease of use at the same time.
Automated workflows with approval outside the SAP system reduce the lead time in the purchase requisition process. The AFI monitor in SAP ERP generates a central entry channel for purchase requisitions and provides a complete overview of the current status of all purchase requisitions and related purchase orders.
The days of maverick buying are over: the self-service requisition portal ensures that internal guidelines are complied with and that current purchasing conditions are met. This gives the purchasing department more time for its core tasks.
- Paperless creation and transparent tracking of approvals of purchase requisitions for SAP ERP
- Creation of items with SAP materials from catalogues (OCI or personal) or in the form of free text
- Flexible integration of specialist departments for the concretization of the purchase requisition
- Automatic assignments and notifications accelerate the approval process
Everything runs as it should and without much manual effort. With DirectPurchaseControl, your procurement processes will bring out their best attributes and shine with efficiency as well as transparency.
You can see all the collected purchase requisitions clearly and distinctly in the Monitor. Expressive icons indicate the document status: e.g. from the status of the approval to information on the goods receipt or the incoming invoice. Relevant processes can be found quickly with numerous filter options.
The DirectPurchaseControl mobile app allows for collection, processing and approval of purchase requisitions on mobile devices such as smartphones, tablets, laptops or via the desktop. The requester captures his purchase requisitions on the go via the smartphone for example. Created requisitions are stored in the SAP system device-independently and uniformly transferred to the subsequent process. Requisitions collected by mobile devices can be subsequently completed via the app or alternatively via the web browser or the SAP-GUI.
Workflow + Approval
With the aid of a role-based rule set, DirectPurchaseControl controls the various processing steps in the purchase requisition or order process. Based on the cost center, the integrated workflow allows for automatic determination of the responsible approver. After approval, the solution transfers the data into a purchase requisition or directly creates a purchase order. All approvals are seamlessly archived and logged in the workflow log.
Due to a universal open catalogue interface (OCI), any number of supplier catalogues can be integrated. Users activate the catalogues, stack their shopping carts in the catalogue platform and finally confirm the order. All relevant data is then automatically transferred to DirectPurchaseControl and the familiar workflow takes its course.
AFI’s standard software solutions are delivered in German and English. Further languages are optionally available. Our customers currently have more than 20 national languages in use, e.g. Bulgarian, Chinese, Finnish, French, Italian, Polish, Russian, Spanish, Turkish or Hungarian. Language packages are individually extendible and will be automatically included in future software releases. This ensures that new functions and features can be understood and used by locations and coworkers abroad.
All information in one document. Download our product brochure here.
The Solution in Practice
“First of all, transparency and time saving are clearly noticeable benefits of the AFI solution,” says Hans-Jürgen Tiroux, strategic buyer at Gira Giersiepen GmbH & Co. KG. And Gira sure is familiar with intelligent solutions.
Take a look at our blog: this is where our experts share more interesting facts about SAP topics and our solutions.
Would you like to learn more about DirectPurchaseControl and an end-to-end digital procurement process? Then our compact online seminars are ideal for you.
Our experts will be happy to answer the questions of your specialist departments and will focus on the requirements of your company.